How to Begin Setting up Your Virtual Exhibitor Booth!

1. Access the My Booth tab in the virtual event hub

Once receiving access to the event via email, click the Access the Account button found in your email to finish signing up & setting your password. If you do NOT have a password yet, just enter one to create one.

If you've forgotten your password, click the Reset Password option. This will send you an email that allows you to reset your password.

Once logged in, the My Booth tab will open in the virtual event hub. This is where you can start updating your booth information, add other exhibitor admins and lead retrievers to your booth, access all the leads generated in your booth, chat with leads and more!

2. Update your Booth Information

Click the Company Details tab to start updating your company information.

Add any of the following options to your booth:

Logo: We suggest a 700x350 pixel image for optimal fit. The required file formats are PNG or JPG. Click here to learn more about Accelevents Optimal Dimensions.

Live Stream URL: Add the link to your Zoom meeting. Exhibitor booth live streaming needs to be hosted on an outside platform. Zoom is the only live streaming platform currently supported. if this feature is not available, you may contact the event organizer to enable this for you. Click here to learn more about Live Streaming as an Exhibitor.

Promo Video URL: Share a pre-recorded video with attendees visiting your booth. Common options are a company overview, a product demo, or a recording of a previously hosted live session. You can add a video URL from Youtube, Vimeo or Wistia.

Exhibitor Description: Add a description of your company/organization. Who are you? What do you provide?

Offer & Offer Link: In the Offer area, add a special deal, discount, or reward for booth visitors. A common option here would be a discount on a product or service for event attendees.

Social Links: Include links to your social media so that interested attendees can stay up to date with your organization.

Documents Available to Attendees: This is the area where you can provide any resources for attendees visiting your booth to view & download. Files here must be a PDF, DOC, DOCX, or DOCXX format. File size can be up to 10mb and up to 20 files per exhibitor.

Notes:

• Make sure to click Save to ensure your changes will reflect on your booth
• To view your booth, click the Expo tab and enter your booth
• If a field is left blank, that field will not show up in your booth

3. Add Exhibitor Admins and Lead Retrievers

Click the Team tab to add new members to your exhibitor booth. Click the + New Staff button and enter the team member's information, once added, the team member should receive an email to access the booth.  (At RainbowWeddingNetwork events, you are permitted up to four total team members)

Exhibitor Admins: will have access to set up & edit booth details and can also act as lead retrievers.

Lead Retrievers: act as company representatives for the attendees & are available to live chat from within the booth. They will not have access to update/change booth details.

4. Add Leads / View Lead

Click the Lead tab to add leads or view the leads generate in your booth. This tab will be useful to you on the day of the event to see the attendees that engaged in your booth. You can manually add a new lead by clicking the + New Lead button and enter the information you've gathered. 

Note:

• Leads will be automatically entered if an attendee engages with your booth by having a conversation with one of your Lead Retrievers or if they download a file from your booth. Click here to learn more about Lead Generation for Exhibitors.

5. Chat With a Lead

If you're still just setting up your booth, you won't be able to chat with leads yet. The attendees will only be able to enter your booth on the day of the event. To view the messages from attendees and reply to them, click the Chat with a lead tab.

Note:

• You may also chat directly from your booth by accessing it through the Expo tab
• If an attendee sends a message to begin a conversation with you, it will appear in the right hand chat bar in your booth. If you're viewing it from the My Booth tab, the conversation will show in the center
• If your status does not change to active after a few minutes, you may send a message in the chat area to change your status from away to active

6. How to Login again for the future...

If your email login fails to work after the initial click-through, you can always visit the virtual event site directly and login from that home page: 

https://www.accelevents.com