Terms and Conditions

By RSVP'ing for RainbowWeddingNetwork's upcoming LGBTQ+ Wedding Expo, I am agreeing to the following terms and conditions for myself as the primary ticketholder and for anyone accompanying me to the event:

I agree that the host venue and event producer may require that myself and those in my party wear a mask or facial covering, and/or put into place other health & safety guidelines that I am required to adhere to in order to attend this event. If I am unwilling to comply with such guidelines, I understand I may be asked to leave and that any donation/s I may have offered in support of the event will be forfeited.

I understand that I am registering for ticket/s to the Expo as a person seeking wedding services. I am not attending the Expo with the intent of soliciting business for my company or a company that I represent. If it is found that I canvass the Expo or attempt to hand out business cards or other promotional material, I understand I may be asked to leave the event.

I understand that the LGBTQ+ Wedding Expo is a public event, and that a photograph or video may be taken of myself or my party during attendance. I realize that such photo/video may be used by the event producer, host venue and/or exhibiting vendors in future marketing materials and agree that they may do so without any direct consent or authorization from me or others in my party.

I understand that by RSVP'ing, I am sharing my information on a public domain (the internet.) I further understand that because the internet is a public domain, information I choose to share on this website may not remain private and I agree to indemnify and save harmless Artistic Ventures, Inc. and RainbowWeddingNetwork.com if that privacy is compromised. I realize that any information I choose to share when RSVP'ing may be used for marketing purposes by RainbowWeddingNetwork and/or by the vendors who participate with the expo. It is my responsibility to unsubscribe from any marketing lists that my information may be part of in the future, as a result of my choice to RSVP for this event.

I assume all responsibility for choosing to accept any food or beverage at the Expo, and I agree to indemnify and save harmless the event producer/s and host site staff and represenatives for any health or allergy issues that may affect myself and/or others in my party that are caused by the ingesting of such food or beverage items.

I agree to indemnify and save harmless Artistic Ventures, Inc. and RainbowWeddingNetwork.com, the host site, the event and the event producers, management and its employees and beneficiaries from any and all claims, causes of action and suits accruing or resulting from any damage, injury or loss to any persons, including but not limited to issues resulting from weather, fire, strikes, protests, COVID-19, pandemics, terrorism or acts of God.

RSVPs for Couples' participation at the Expo is free; however, donations are accepted. Should the expo be canceled due to conditions beyond the control of the event producer (for reasons including but not limited to weather, fire, strikes, protests, COVID-19, pandemics, terrorism or acts of God) the expo will be rescheduled, however refunds of donations will not be guaranteed. The event producer shall not be liable for any damage or expenses incurred by ticketholders/attending couples if the expo is delayed or canceled. There are no exceptions.

I understand that the event producer Artistic Ventures, Inc./ RainbowWeddingNetwork.com makes no guarantees concerning the event outcome. Furthermore, I agree that the event producer is not responsible for the actions of the participating exhibitors either during the Expo or afterward. If I choose to book a vendor at the Expo for services and I am dissatisfied with that vendor's conduct or services, I agree to indemnify and save harmless Artistic Ventures, Inc./ RainbowWeddingNetwork.com for damages of any kind that may result from my interactions with that vendor, financial or otherwise.

By RSVPing, I agree to all terms outlined above.

Zoom Meeting (Preliminary Sched)

  • Wednesday Sept. 9, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Sept. 16, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Sept. 23, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Sept. 30, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Oct. 7, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Oct. 14, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Oct. 21, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Oct. 28, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Nov. 4, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Nov. 11, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Nov. 18, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Dec. 2, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Dec. 9, 2020 (2:00-3:30pm Eastern Time)
  • Wednesday Dec. 16, 2020 (2:00-3:30pm Eastern Time)

LGBTQ+ Virtual Wedding Expo - Exhibitor Introduction

The RainbowWeddingNetwork team will be hosting weekly Zoom training sessions with participants at our upcoming LGBTQ+ Live Virtual Wedding Expos starting Thursday August 27th.  Our full schedule is below.  Meeting information will be provided via email to your registered email address.  Please add This email address is being protected from spambots. You need JavaScript enabled to view it. to your trusted sender list to ensure prompt delivery of this important information.  While not required we recommend that all event exhibitors participate in at least one of these sessions prior to the date of the event for which they have registered.

 

How to Begin Setting up Your Virtual Exhibitor Booth!

1. Access the My Booth tab in the virtual event hub

Once receiving access to the event via email, click the Access the Account button found in your email to finish signing up & setting your password. If you do NOT have a password yet, just enter one to create one.

 


If you've forgotten your password, click the Reset Password option. This will send you an email that allows you to reset your password.

 

 

Once logged in, the My Booth tab will open in the virtual event hub. This is where you can start updating your booth information, add other exhibitor admins and lead retrievers to your booth, access all the leads generated in your booth, chat with leads and more!

 

 

2. Update your Booth Information

Click the Company Details tab to start updating your company information.

 


Add any of the following options to your booth:

 

Logo: We suggest a 700x350 pixel image for optimal fit. The required file formats are PNG or JPG. Click here to learn more about Accelevents Optimal Dimensions.

 

Live Stream URL: Add the link to your Zoom meeting. Exhibitor booth live streaming needs to be hosted on an outside platform. Zoom is the only live streaming platform currently supported. if this feature is not available, you may contact the event organizer to enable this for you. Click here to learn more about Live Streaming as an Exhibitor.

 

Promo Video URL: Share a pre-recorded video with attendees visiting your booth. Common options are a company overview, a product demo, or a recording of a previously hosted live session. You can add a video URL from Youtube, Vimeo or Wistia.

 

Exhibitor Description: Add a description of your company/organization. Who are you? What do you provide?

 

Offer & Offer Link: In the Offer area, add a special deal, discount, or reward for booth visitors. A common option here would be a discount on a product or service for event attendees.

 

Social Links: Include links to your social media so that interested attendees can stay up to date with your organization.

 

Documents Available to Attendees: This is the area where you can provide any resources for attendees visiting your booth to view & download. Files here must be a PDF, DOC, DOCX, or DOCXX format. File size can be up to 10mb and up to 20 files per exhibitor.

 

Notes:

  • Make sure to click Save to ensure your changes will reflect on your booth
  • To view your booth, click the Expo tab and enter your booth
  • If a field is left blank, that field will not show up in your booth

 

3. Add Exhibitor Admins and Lead Retrievers

Click the Team tab to add new members to your exhibitor booth. Click the + New Staff button and enter the team member's information, once added, the team member should receive an email to access the booth.  (At RainbowWeddingNetwork events, you are permitted up to four total team members)

 

Exhibitor Admins: will have access to set up & edit booth details and can also act as lead retrievers.

 

Lead Retrievers: act as company representatives for the attendees & are available to live chat from within the booth. They will not have access to update/change booth details.

 

 

4. Add Leads / View Lead

Click the Lead tab to add leads or view the leads generate in your booth. This tab will be useful to you on the day of the event to see the attendees that engaged in your booth. You can manually add a new lead by clicking the + New Lead button and enter the information you've gathered. 

Note:

 

 

 

5. Chat With a Lead

If you're still just setting up your booth, you won't be able to chat with leads yet. The attendees will only be able to enter your booth on the day of the event. To view the messages from attendees and reply to them, click the Chat with a lead tab.

 


Note:

  • You may also chat directly from your booth by accessing it through the Expo tab
  • If an attendee sends a message to begin a conversation with you, it will appear in the right hand chat bar in your booth. If you're viewing it from the My Booth tab, the conversation will show in the center
  • If your status does not change to active after a few minutes, you may send a message in the chat area to change your status from away to active

 

6. How to Login again for the future...

If your email login fails to work after the initial click-through, you can always visit the virtual event site directly and login from that home page: 

https://www.accelevents.com